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The University of Alberta (UA) went live today with a major upgrade and expansion of their GT solutions. One of the early implementers of ePAF™, UA migrated ePAF™ from where it was hosted in their Financials system to HCM, and completely retooled the solution for GT eForms™ 2.8. With the help of a joint Sierra Systems-GT team, UA expanded ePAF™ to service the student population, in addition to the Academic and Staff populations that were already automated.

The project also saw the development of eForm solutions to manage delegation of both paper signing authority and eForm signing authority. The paper signing authority eForm allows signatories to delegate signing authority for certain documents for a set time, and integrates with a graphical signature database. An auditor or other authorized party who wants to check the validity of a signed document can query on the form type, department and date, and be shown the list of physical signature graphics for authorized signatories, which they can compare against the signature on the paper.

The University of Utah will go to Production next week with an upgrade to GT eForms™ version 2.8.2, Gideon Taylor's workflow and electronic form toolkit for PeopleSoft.

The University implemented a full suite of ePAF™ functionality on the GT eForms™ platform in 2008, fully automating all personnel action requests and approval processes. The University has since implemented the GT Paperless I-9™ and GT E-Verify Integration™ products, and several other custom eForms.

The GT eForms™ 2.8.2 upgrade allows for fully functional management of approval processes, and speeds development of new eForm processes.

The upgrade project went so fast and so smoothly that in addition to implementing the new GT eForms™ version, the GT team was able to add the following deliverables while remaining within the four-week scope:

• Facilitated a Functional Lab to train users on new tools provided in 2.8.2.
• Facilitated Technical Training on 2.8.2.
• Assisted in creation of a Design Spec for a Security Request eForm.
• Used the Security Request eForm as a hands-on training opportunity for technical resources in developing using the 2.8.2 toolset. The combined GT/UU team completed 75% of the requirements for this new eForm type.

Gideon Taylor has successfully added support for the E-Verify Photo Tool to our GT E-Verify Integration™ product for PeopleSoft.

The GT implementation allows our users to compare the photos from certain verification documents like the Permanent Resident Card with the matching photo from the DHS database, adding more certainty to the employment verification process. The Photo Tool is part of the functionality delivered by Version 20 of the DHS E-Verify web services protocol.

The GT E-Verify Integration™ allows clients to integrate PeopleSoft HCM directly with the DHS E-Verify database, and perform all E-Verify tasks inside PeopleSoft.

The DHS deadline for upgrading from Version 18 is July 26, 2010. Our clients who are participating in our Compliance Maintenance program will receive the Version 20 upgrade, including implementation assistance, at no additional charge. Notification of final release availability will be sent to maintenance contacts. The Photo Tool will be included in the GT E-Verify Integration™ for new clients.

Caption: Photo Tool in new GT E-Verify Integration™ Upgrade

This week Gideon Taylor launched our ePAF™ implementation project at the Maricopa County Community College District (MCCCD) in Phoenix, Arizona. The first week has been very productive - the newest version of GT eForms™, 2.8.2, is installed in MCCCD's PeopleSoft HCM system, and the test Security Role Request eForm is generating emails, worklist items and approval routings, and successfully updating PeopleSoft.

The GT team led intensive Discovery and Design sessions throughout the week, using our proprietary Optimization and Defaulting Analysis (ODA) methodology to design electronic form processes that are optimally efficient for MCCCD's business processes.

The early feedback from District participants has been overwhelmingly positive. The District provided the project team with excellent material in response to our pre-project questionnaires. A solid design for a suite of highly efficient, purpose-built eForm processes is emerging. Next week the GT team will show a working prototype of the first customized eForm.

The project has a short timeline and an ambitious scope. We look forward to fast progress and a great outcome!

Gideon Taylor has formalized a partnership with Talent Technology, the leading provider of resume management services for PeopleSoft. Talent and GT will collaborate to provide our clients with best-in-class solutions for recruiting and on-boarding.

Gideon Taylor will act as an Implementation Partner for Talent, allowing GT to integrate Talent's Resume Mirror product line with GT eForms™-enhanced recruiting and application solutions for PeopleSoft clients.

We appreciate Talent's trust and look forward to working with them.

In response to several client requests, Gideon Taylor is developing an approach to a complete onboarding solution based on GT eForms™. The solution is named GT OnBoarding™.

GT OnBoarding™ will incorporate the following:

• Integration with Candidate Gateway / TAM or 3rd party Applicant Tracking System†
• New Employee Portal
• GT Paperless I-9™†
• GT E-Verify Integration™†
• W-4 eForm
• Support for unlimited Acknowledgement eForms
• eForm Packet support — group eForms together for shared routing and approval
• Hire eForm†

†existing eForm Library solution

The New Employee Portal will present customizable pagelets providing welcome information, training, and communication with staff. The central feature will be the OnBoarding Checklist pagelet, which will present the New Hire Packet to the employee, with color-coded statuses on the various forms in the packet, completion deadlines, and links straight to the eForms.

Caption: Mock-Up of the New Employee Portal

Caption: OnBoarding Checklist for New Employees

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